Make your next office move simpler, smarter and more commercially effective
At Pilcher London, we help businesses navigate the entire office relocation process — from identifying the right location and finding suitable offices to negotiating the best commercial terms and planning the transition.
Relocating an office is about far more than finding a new building. You need to consider your people, location, budget, lease obligations, furniture, IT infrastructure and, perhaps most importantly, how to keep your business running throughout the move.
With over 40 years of experience in the London office market, we combine detailed local knowledge with commercially focused advice to help you make your next move with confidence.
Planning an office relocation? Speak to Pilcher London today on 020 7399 8600.
What is an office relocation agent?
An office relocation agent is a specialist property adviser who helps businesses move from one office to another.
Rather than leaving you to search the London property market, arrange countless viewings and negotiate with landlords yourself, a relocation agent can manage and advise on the process from beginning to end.
This includes understanding your requirements, identifying suitable offices, comparing locations, advising on commercial terms and negotiating with landlords on your behalf.
A good office relocation agent should look beyond the immediate move and consider what your business needs from its next workplace — including future growth, flexibility, employee requirements and the financial implications of the lease.
What does an office relocation agent do?
An experienced office relocation agent can help with:
- Finding suitable offices — searching the London market for properties that match your requirements.
- Understanding your requirements — including headcount, budget, location, workplace style and future growth.
- Location advice — comparing different London districts based on accessibility, amenities, clients and employees.
- Property viewings — arranging and coordinating viewings of shortlisted offices.
- Office comparisons — helping you assess properties, costs, specifications and suitability.
- Lease advice — reviewing commercial terms and identifying potential issues.
- Lease negotiation — negotiating rent, incentives, break clauses and other terms with landlords.
- Relocation planning — helping coordinate the property process around your intended move date.
- IT, documents and furniture relocation — coordinating the move of IT equipment, documents, furniture and other office contents to your new premises, helping ensure a smooth transition.
- Existing lease advice — exploring break options, renewals, restructuring or potential early exits.
- Managing timelines and minimising disruption — helping you plan the move so your business experiences as little disruption as possible.
How much does an office relocation agent cost?
Pilcher London estimates that an office move for a team of around 50 employees can cost approximately £40,000–£75,000, depending on the requirements of the business and the scale of the project.
The cost of an office relocation varies depending on the size and complexity of your move. There isn't a single fixed price that applies to every business.
Your overall relocation budget can include several different costs:
| Cost | What it can include |
|---|---|
| Property search & advisory | Finding suitable offices, market advice, property comparisons and viewings |
| Lease costs | Rent, service charge, business rates and other occupancy costs |
| Legal fees | Solicitor's fees for reviewing and negotiating the lease |
| Fit-out & design | Space planning, interior design, construction and installation |
| Furniture | Desks, chairs, storage, meeting-room furniture and specialist items |
| IT & telecoms | Computers, servers, networks, phones, connectivity and installation |
| Moving costs | Professional removal, packing, transportation and installation |
| Existing lease | Potential costs associated with exiting, surrendering or reinstating your current premises |
| Downtime & transition | Temporary workspace, weekend working or other measures required to maintain business continuity |
The cost of using a relocation agent will depend on the scope of the service and the property transaction, so we recommend discussing your requirements with us for a tailored explanation of costs.
Why would I need a relocation agent?
A relocation agent smoothly manages a full office move from start to finish — ideally saving you significant sums on negotiating office leases and moving costs, whilst minimising disruption and ensuring a smooth running and continuation of your business.
Without specialist advice, you could spend weeks searching unsuitable properties, struggle to understand whether proposed rents represent good value, overlook important lease provisions or end up with an office that doesn't support your business as it grows.
A relocation agent gives you an experienced adviser who understands the London office market and can help you make better-informed decisions.
Save valuable time
Instead of searching hundreds of properties yourself, your requirements can be used to narrow the market down to suitable options.
Make better commercial decisions
Understanding the headline rent is only part of choosing an office. Incentives, break clauses, lease length, service charges and flexibility can all affect the real cost and suitability of a deal.
Access London market knowledge
London's office market is extensive and constantly changing. Local knowledge can help identify opportunities that may otherwise be missed.
Reduce disruption
Your office move needs to work around your people and your business. Planning the property transaction and move carefully can help minimise operational disruption.
Protect your future
The cheapest office isn't necessarily the best office. Your next lease should account for potential growth, changing working patterns and your ability to adapt or exit in the future.
Why choose Pilcher London as your office relocation agents in London?
Pilcher London is a specialist London commercial property agency with over 40 years of experience in the office market. We work with businesses looking for offices across London, from smaller teams to larger occupiers.
London office specialists
We know office spaces in London and understand how different locations, buildings and workplace types can suit different businesses, including those in creative industries, startups, finance and more.
Tenant-focused advice
Our tenant representation service is designed around the interests of the occupier. We help businesses source offices, assess opportunities and negotiate commercial terms.
Commercially sharp negotiation
We can negotiate rents, incentives, break clauses and lease flexibility with the aim of securing terms that work for your business both now and in the future.
A design-led approach
We believe an office should do more than provide somewhere for people to sit. Pilcher London combines property expertise with an architectural and design-led perspective to help businesses find workplaces that work for their teams.
End-to-end support
From the initial brief and office search through to negotiations and completion, we can help you navigate the process and keep your relocation moving forward.
Ready to discuss your office move? Call Pilcher London on 020 7399 8600.
Office Relocation FAQs
What areas in London can you help me relocate to?
We can help businesses explore office opportunities throughout London, including established Central London locations and other key business districts.
Areas we can help with include:
- Mayfair
- Soho
- Marylebone
- Covent Garden
- Camden Town
- Fitzrovia
- Shoreditch
- Old Street
- Clerkenwell
- Islington
- King's Cross
- City of London
- West End
- Central London
- North London
- Greater London
The best location for your business will depend on your team's commuting requirements, budget, clients, sector, workplace requirements and plans for growth. We can help you compare different areas and identify the locations that make commercial and operational sense for your business.
Do you help relocate all our furniture and IT when moving offices?
Yes, we can help you plan the wider relocation process, including the practical requirements involved in moving furniture, IT equipment, technology and other office infrastructure.
For larger moves, coordinating these elements carefully is particularly important. IT systems, connectivity, computers, servers and other equipment may need to be transferred outside normal working hours to reduce disruption.
We can help align the property and relocation timetable so that the physical move supports your business continuity requirements.
How long will an office relocation take in London?
There is no standard timeframe because every relocation is different.
As a general guide:
Moving around 50 people
A smaller office relocation could potentially be completed within 3–6 months, depending on the availability of the new office, lease negotiations, fit-out requirements and the complexity of the move.
Moving around 100 people
For a 100-person business, allow approximately 4–9 months. Larger teams generally require more planning around workplace design, IT, furniture, staff communication and the physical move.
Moving 1,000+ people
A relocation involving 1,000 or more employees can take 9–18+ months, particularly where significant fit-out, technology infrastructure, multiple floors or complex lease arrangements are involved.
These are planning estimates rather than fixed timelines. Pilcher London notes that office relocations can take anywhere from several weeks to several months, and larger or more complex moves can take a year or more. The earlier you begin, the more options you generally have.
Do you ensure minimal downtime between office moves?
We can help plan the relocation around your business operations with the aim of minimising disruption.
For example, the move of furniture, computers and other technology can be coordinated around evenings or weekends where appropriate. For larger businesses, a phased move may also be considered.
The exact strategy will depend on your headcount, IT infrastructure, office configuration and operational requirements.
Our role is to help coordinate the property side of the move and make sure the timetable works with your wider relocation plans.
Can you help us negotiate the best terms for our office lease?
Yes. Lease negotiation is a core part of our tenant representation service.
We can negotiate commercial terms including:
- Rent
- Rent-free periods and other incentives
- Lease length
- Break clauses
- Flexibility
- Expansion requirements
- Other commercial provisions
Our aim is to ensure that the lease works for your business today while giving you appropriate flexibility for the future.
Can you help us negotiate to get out of our existing lease?
Yes. If you are considering leaving your current office before the end of your lease, we can advise on the options available to you.
Depending on your lease and circumstances, these may include exploring a break clause, lease surrender, assignment, subletting or renegotiation.
We can assess your existing position and advise on the property strategy that may make the most commercial sense before you commit to a move.
Our existing-tenancy advice also covers break options, renewals, rent reviews and restructuring current office arrangements.
