What is a tenant representation agency?
A tenant representation agency acts on behalf of the person or company looking for office space - and helps with not only finding the right office, but also the viewings, relocation, the lease terms, negotiation and more.
A tenant representative takes the time to understand your business, your people, your budget and your plans for the future - and this service is very helpful if you are relocating offices or looking to place a team of several hundred or thousand employees.
The tenant agency uses their knowledge of the market to identify suitable opportunities and guide you through the process of selecting and securing your next office.
Pilcher London's approach is centred on finding a space that works for your business rather than simply filling an available building. We want to help you find the right workspace can support your company culture, improve the working environment and give your business the flexibility it needs as it grows.
Why use Pilcher London for tenant representation services?
Over 40 years of London office expertise
Pilcher London has more than four decades of experience in London's commercial property market. That experience gives our team a detailed understanding of the capital's office locations, buildings, landlords and changing occupier requirements.
Advice focused on your business
We have a great track record working with more creative companies and those firms looking for office space to give them a more young, vibrant and creative edge. We recognise the requirements of your business and are able to recommend the right kind of office space accordingly.
We take the time to understand what matters to you before recommending potential offices.
Independent, commercially focused representation
Our tenant representation service is designed around the interests of the occupier. We aim to identify the right property and negotiate terms that make commercial sense for your business.
Pilcher London describes its approach through three principles: protection, transparency and tenacity— protecting clients' interests, providing clear advice and pushing for the best possible terms.
Passion for finding exciting office spaces
We have a speciality in creative office spaces, that are designed to bring the most of your team. Whether you are a creative company such as a startup or working in fashion, or a more corporate finance or professional firm that is looking for inspiration in their workplace. We enjoy connecting companies with offices with high ceilings, natural light and open spaces to allow flexibility for growth.
A personal approach
We are a small and highly driven team and we will work closely with you throughout. You will experience our personal service first-hand by having the same agent throughout your journey.
I'm looking for tenant representation for office relocation - can you help?
Yes, Pilcher London can help with every stage of your office move. Acting as office relocation agents in London, we can help you find the right office for your growing team, secure the best commercials and ensure a smooth transition from one office to another.
Whether you are upsizing, downsizing, reducing costs or moving to a better location, our team can help manage the process from start to finish.
Finding the right office
Pilcher London works with a range of landlords and property developers and represents more than 100 office spaces across Greater London. We can use our local knowledge and your requirements to narrow down suitable options, including the location, size, style and accessibility that will work best for your team.
Negotiate lease terms and commercials
We can help negotiate lease terms and commercials to secure an office that not only meets your requirements but also represents good value for your business. Our relocation service is free to tenants, as we receive commission from the vendor.
Move all inventory to your new office
Once the new office has been agreed, the practical side of moving needs to be carefully managed. This can include coordinating the move of desks, furniture, IT equipment, documents and other office essentials. Managing these different elements alongside the property process helps make sure everything is ready when your employees arrive.
Manage timings for your office move
A well-planned relocation should coordinate the lease dates, office preparation, furniture and IT installation, removals and employee move so that everything happens in the right order.
The aim is to create a smooth transition with minimal interruption to your business. By planning the move properly and managing the handover between your old and new offices, Pilcher London can help your employees settle into the new workplace with as little disruption as possible.
What does a tenant representation company do?
A specialist tenant representation company can manage the process from the initial brief through to agreeing the lease.
At Pilcher London, our tenant representation service includes:
- Understanding your requirements – We establish your preferred locations, headcount, budget, timescale, workplace requirements and longer-term business objectives.
- Office search and property sourcing – We identify suitable offices across London, including opportunities that may not immediately be obvious from a standard property search.
- Location advice – We help you assess different areas based on accessibility, amenities, talent pools, business communities and overall suitability.
- Property shortlisting – We vet available options and focus your search on offices that genuinely meet your requirements.
- Viewings – We arrange and manage property viewings, helping you make informed comparisons.
- Space and workplace advice – We consider how the physical space can work for your team, including layout, efficiency and the overall workplace experience.
- Commercial advice – We assess the financial and commercial aspects of potential offices.
- Lease negotiation – We negotiate rents, incentives, break clauses and other lease terms to protect your interests and maximise value.
- Strategic advice – We consider your future requirements so that the office you choose does not simply work for today but remains commercially viable as your business changes.
- Transaction management – We remain involved throughout the process, helping guide the transaction through to completion.
Our focus is on sourcing, negotiating and maximising the potential of your office space, with your interests at the centre of the process.
Which areas of London do we specialise in?
Pilcher London has London-wide knowledge, with particular expertise across many of the capital's established and emerging office districts.
Our experience includes:
- Mayfair
- Soho
- Marylebone
- Covent Garden
- Camden Town
- Shoreditch
- Old Street
- Clerkenwell
- The City
- Canary Wharf
- Fitzrovia
- North London
- Central London and the West End
- Greater London
We can also advise on locations beyond these core areas, depending on your requirements. Our recommendations are driven by factors such as budget, workforce, transport connections, business needs and future growth rather than simply suggesting the most obvious postcode.
FAQs
Why should I use a tenant representation agency?
Finding an office can be time-consuming, particularly if you are unfamiliar with the London office market. A tenant representative can narrow the search, provide market insight, identify suitable opportunities and negotiate on your behalf.
Does Pilcher London help negotiate office leases?
Yes. Lease negotiation is a key part of our service. We can negotiate commercial terms including rent, incentives, break clauses and lease flexibility, with the aim of securing terms that work for your business.
Can you help if we are relocating an existing office?
Yes. We can support businesses through the office relocation process, from establishing requirements and identifying potential properties through to negotiations and completion.
How long does it take to move offices?
The time it takes to move offices can vary significantly depending on the size and requirements of your business. An office move can take several weeks, several months or, for larger and more complex relocations, even a year.
Factors such as the number of staff, IT infrastructure, furniture, equipment and documentation that needs to be moved can all affect the timescale. We can help you plan your office search around your intended move date and requirements.
Can you help my company find serviced and fully furnished offices?
Yes. We can help businesses find all types of office space, including serviced, managed, fully furnished and traditional leased offices.
Whether you need a fully furnished office that is ready to move into or a more traditional space that you can customise to suit your business, we can help you identify suitable options across London.
Can you help my company find flexible leases?
Yes. We can help you find offices with flexible lease arrangements that suit your business requirements. This can be particularly useful for growing businesses or companies that need the ability to adapt their workspace as their requirements change.
We can discuss your preferred level of flexibility and identify suitable office options, including serviced and managed spaces as well as more traditional leases with appropriate flexibility.
What are the benefits of using a tenant representation agency?
A tenant representation agency acts on behalf of your business throughout the office search and leasing process. This means you have an experienced property adviser working with your interests in mind, from identifying suitable offices through to negotiating the final terms.
Using a tenant representation agency can save you time, provide specialist knowledge of the London office market and help you make more informed decisions about your next workplace.
A tenant representative can help you:
- Identify offices that match your location, budget and workplace requirements.
- Compare different properties and locations.
- Access specialist knowledge of the London office market.
- Find flexible, serviced, managed and traditional office spaces.
- Assess the commercial terms of potential offices.
- Negotiate rents, incentives and lease terms on your behalf.
- Consider your business's future growth and workplace requirements.
- Manage the process from the initial search through to agreeing the lease.
At Pilcher London, we focus on protecting your interests, providing transparent advice and using our experience of the London office market to help you secure the right space and the best possible terms for your business.
How much office space do I need?
There is no single answer. The right amount of space depends on your headcount, working patterns, meeting requirements, collaboration needs, growth plans and budget. We can help assess your requirements and identify spaces that are appropriate for the way your team works.
When should I start looking for a new office?
Ideally, as early as possible. The amount of time required will depend on your lease position, the type of office you want, your fit-out requirements and how quickly you need to move. Starting early gives you more choice and greater opportunity to negotiate.
